Your email account has the username s9999999 where the 9999999 is your staff number. The password for your email account will be your Faculty of Science password. The email address of this account is s9999999@science.unsw.edu.au. . If you wish to use this mailbox for your emails, it is advised that you tell your local administrator that you wish to have your emails forwarded to this address.

When your account is created it is given an email quota of just over 800Mb quota. If you accumulate more email than that then you may not be able to send email using webmail or Outlook. Instructions on archiving email are given below.

There are a number of methods that you can use to access your science email box. For a fully featured experience which can include a server based address book and calendars, you may use Outlook or an Outlook compatible email client (Entourage, Evolution, etc.). Full functionality can also be obtained by using Outlook Web access as well.

Additionally you can use any IMAP compliant email client (Thunderbird, Eudora, Outlook, Outlook Express, Mail.app) to access the emails on the server. When you do this you are directly accessing any emails that is on the server and any actions that you take (moving, deleting, etc.) will be reflected back on the server.

You will be able to switch between these methods without causing problems. Bellow is a list of different accessing methods in more detail.

To access the server via the web, simply direct your browser to http://webmail.science.unsw.edu.au. You will then be prompted for a username and password. Simply enter your username as described above and your science password.

Once you have logged in if you are using Internet Explorer then you will get the same Address Book, Calendar, etc. functionality as if you were using Outlook on your desktop. Other browsers will work but with reduced Functionality.

Please read the following pdf file for detailed instruction on setting up MS outlook to access your emails.

Note that full Outlook connectivity is restricted to on-campus or use via the VPN.

Please read the following pdf file for detailed instruction on setting up MacOs X Mail client to access your emails.

The IMAP protocol allows you full access to the emails folders that reside on the Exchange server from any location whether on-campus or off campus. The Exact configuration process depends upon the email client that you are using but the following information should be sufficient to allow you to set up a connection with out application that can be used along with Exchange.

We are currently using IMAPS, that is IMAP over SSL to ensure that traffic is encrypted.

Incoming mail server: mymail.science.unsw.edu.au. To access the server you need to use SSL
Outgoing mail server: smtp.unsw.edu.au if on campus, using UDUS or using VPN, the server of your ISP otherwise.

Please note that when using an IMAP client to send emails, the outgoing copy of your email may be stored on your local machine. if this is the case you should periodically copy the contents of your local sent mail folder to a folder on the server.

All incoming email goes through a spam filter before reaching getting to the mail sever. This filter does a number things to protect you from malicious emails.

There are 3 ways of setting up up your SPAM filter to filter out email that has been tagged. Of the 3 methods, the first 2 are the best ones as any filtering is then done on the server.

All of these methods can be used to set up other rules to automatically classify email for you.

If you are on holidays or otherwise away from your computer for an extended period you may wish to turn on the Exchange "Out of Office Assistant". When this is turned people who send you an email will get a message on the first time that they send you an email.

To turn on the Out of Office Assistant you can either open up Outlook whilst on campus and then click on Tools -> Out of Office Assistant or use webmail. To turn on the assistant via webmail, log in to webmail at http://webmail.science.unsw.edu.au and then click on the Options link in the left hand pane.

When you connect to the UNSW network using the Faculty of Science VPN, your computer appears to the servers to now be on-campus. Whilst the connection is active you can use Outlook in exactly the same way as your desk at UNSW. to set up your client, simply follow the MS Outlook instruction above.

All staff should Archive their mail periodically to reduce the load on the server. For further instruction to archive, click on links bellow for instruction to archiving with the your email client.